Your tender pack will get rejected. Find out before the portal does.
SoulMen checks your company's document folder against any developer or government checklist — DEWA, ADNOC, ALDAR, Emaar, Dubai Municipality — and flags expired licenses, name mismatches, and missing files before you submit.
Private preview · Arabic + English · Scanned or digital
Trade License
TRN 100XXXXXXXXXXX3
ValidVAT Registration Certificate
exp. 2028-04-30
ValidChamber of Commerce Cert.
exp. 2026-02-14
Needs Reviewpage 3 · groundedICV Certificate
exp. 2025-11-02
Missingnot found in folderTrade License (EN name)
ADEL M. TECH. CONT. L.L.C
Mismatchedpage 1 · name differsEstablishment Card
exp. 2027-09-19
Valid
The cost
The rejection loop costs 2–6 weeks.
A single expired certificate or a name that reads differently in Arabic sends the whole pack back. By the time the portal tells you, the bidding window has moved.
- 2–6 wkRejection loop durationResubmit, requeue, wait for the next review window.
- AED 1k–200kPenalty range under Law No. 7Non-compliant registration and unapproved subcontracting.
- 1 typoIs all it takes for a full-pack rejectionExpired license, name typo, missing signature or page.
The workflow
Three steps from folder to verdict.
- 01
STEP 01
Upload the checklist
Drop the developer's registration PDF. We extract exactly what's required — no guessing, no stale templates.
- 02
STEP 02
Upload your document folder
Trade license, VAT cert, ISO certs, financials — bilingual Arabic/English, scanned or digital.
- 03
STEP 03
Get an evidence-backed report
Every finding cites the page and clause. Nothing is flagged without proof from your own documents.
Why you can trust the output
AI reads the documents. Rules verify every finding.
A model reads your bilingual, scanned documents and pulls out the fields. Deterministic checks confirm each value before it reaches your report, so you get a checked fact with a citation, not a confident guess.
Tier 0 — Routing
Detects scanned vs. digital PDFs, splits multi-document scanned bundles apart, and routes Arabic-script pages to the right extractor.
Tier 1 — AI extraction
Vision models read bilingual scans. For a 150-page HSE manual or a financial report, it cherry-picks only the signature, stamp, and expiry pages — max 8 — instead of reading everything.
Tier 2 — Deterministic verification
Every AI-extracted value must pass a rule gate before it reaches your report. Anything unverified is flagged Needs Review — never silently accepted.
- TRNTRN format validation (exactly 15 digits)
- IBANIBAN mod-97 checksum validation
- DATEExpiry date math against submission date
- NAMEFuzzy name matching, Arabic ↔ English
- SPANEvery value traced to the exact page it came from
Built for the checklists of EMAAR · NAKHEEL · ALDAR · DEWA · ADNOC · DUBAI MUNICIPALITY · ESUPPLY DUBAI
Document coverage
Every document type a UAE tender pack asks for.
Each document is checked against the fields that actually get packs rejected — not just whether the file exists.
Trade License
TL-01Name (AR/EN), license number, expiry, licensed activities
VAT Registration Certificate
VAT-0215-digit TRN format, registered name match
Chamber of Commerce Certificate
COC-03Expiry date, registry number
ISO 9001 / 14001 / 45001
ISO-04Certificate expiry, certified scope, company name
HSE Policy & Manual
HSE-05Signatures present, page count against requirement
Audited Financial Statements
FIN-06Auditor stamp, years covered
Bank Letter
BNK-07IBAN mod-97 checksum, bank stamp, account name match
Ejari / Lease Agreement
LSE-08Expiry date, lessor and lessee names
ICV Certificate
ICV-09ICV score, certificate validity
Professional Competency Certificates
PCC-10Validity, certified scope — required under Law No. 7
Stay ready
Never let a document expire mid-bid again.
SoulMen continuously tracks your corporate document pack and sends email alerts at 90, 60, and 30 days before anything expires — so your bidding pipeline never goes dark because a certificate lapsed.
Email alerts · WhatsApp alerts coming soonICV Certificate · expires 2026-10-02
- Upcoming
90 days out
First heads-up — plenty of runway to renew.
- Upcoming
60 days out
Reminder if renewal hasn't started.
- Urgent
30 days out
Urgent — renew now or risk a mid-bid gap.
Who it's for
Built for the team that assembles the pack.
Subcontractors and suppliers with 30–150 employees, bidding across Dubai and Abu Dhabi. You're currently doing this in Excel and WhatsApp. We're not replacing an enterprise tool — we're replacing that.
Regulatory deadline
Dubai Law No. 7 of 2025 has been in force since Jan 8, 2026.
The grace period is finite. When it ends, an incomplete or non-compliant registration stops being a rejected bid and starts being a penalty.
- Jan 8, 2026Law in force
- NowRegister + seek prior approval
- Jan 8, 2027Grace period ends
Unified contractor register
A single register for contractors and subcontractors operating in the Emirate of Dubai.
Article 17 — prior approval
Subcontracting requires prior approval. Unapproved arrangements fall outside the register.
Penalty range
Non-compliance carries fines from AED 1,000 up to AED 200,000.
For the record
SoulMen is not a legal advisor, not a bid writer, not an ERP, not a submission portal. It's a pre-flight check for your document pack.
Get started
Get priority onboarding — and a free gap report.
We're in private preview. Send us one real submission folder and we'll send back a gap report, free. Pricing is custom, based on your monthly submission volume — our team will reach out to build your portal checklists and quote a fit.
FAQ
Questions we get on the sales call.
Does SoulMen submit my documents to the portal for me?
No. SoulMen is a pre-flight check only — it tells you what's missing, expired, or mismatched before you submit. You still submit through the developer or government portal yourself.
How fast is an audit?
Roughly 45 seconds for a typical pack, compared to the half a day it usually takes someone to manually cross-check a folder against a checklist.
We already have someone who checks documents manually — why do we need this?
SoulMen backs them up. It catches the 6pm typo or the certificate that quietly expired last week, the kind of thing a tired reviewer misses at the end of a long day, before it becomes a rejected bid.
How is data security handled?
Files are encrypted at rest and in transit. Access to your documents is scoped to your company only, and we don't use your uploaded documents to train any AI models.
Does it handle Arabic documents?
Yes. Bilingual Arabic/English documents — scanned or digital — are read directly, including name matching across both scripts.
How is pricing determined?
There's no listed pricing — it's quoted per company based on your monthly submission volume and team size. Join the waitlist and our team will follow up with a custom quote.